AI Skill Report Card
Drafting Email Responses
Email Response Drafting
Quick Start
Input your email thread and current situation. Get 3 response versions:
- Professional/Formal
- Friendly/Collaborative
- Direct/Concise
Recommendation▾
Add concrete input/output examples showing actual email content instead of abstract descriptions of what the versions would contain
Workflow
Progress:
- Step 1: Analyze email thread for context, relationships, and communication style
- Step 2: Assess current situation and constraints
- Step 3: Identify key points that must be addressed
- Step 4: Draft three response versions with different approaches
- Step 5: Label each version with appropriate use case
Recommendation▾
Include email templates or frameworks for each response type (professional, collaborative, direct) with specific language patterns
Examples
Example 1: Input: Client asking for project delay, previous emails show tight deadline concerns Output:
- Version A (Professional): Acknowledges concern, presents alternatives with impact analysis
- Version B (Collaborative): Suggests partnership approach to find solutions together
- Version C (Direct): Clear timeline constraints with yes/no decision points
Example 2: Input: Team member requesting clarification on unclear requirements Output:
- Version A (Detailed): Comprehensive explanation with examples and next steps
- Version B (Supportive): Encouraging tone with offer for follow-up discussion
- Version C (Efficient): Bullet-point clarification with action items
Recommendation▾
Expand the Quick Start with an actual example email thread and the three generated responses to demonstrate immediate value
Best Practices
- Maintain consistent professional relationships across all versions
- Address all points raised in the original email
- Include clear next steps or calls to action
- Match formality level to organizational culture
- Consider time sensitivity when choosing approach
Common Pitfalls
- Don't ignore the established communication pattern from email history
- Avoid overly casual responses to senior stakeholders
- Don't provide versions that contradict each other on factual matters
- Avoid making commitments in multiple versions that you cannot keep