Email Response Drafting

Generate 3 strategic email response versions based on email history and current context.

Input your email thread and situation:

Email thread: [paste conversation history]
Current context: [describe situation, urgency, relationship dynamics]

Get 3 response versions:

• Version A: Direct/Professional
• Version B: Diplomatic/Collaborative
• Version C: Brief/Action-focused

1. Context Analysis

   • Review email thread chronologically
   • Identify key stakeholders and their positions
   • Note tone shifts and unresolved issues

2. Situation Assessment

   • Determine urgency level
   • Assess relationship dynamics
   • Identify desired outcome

3. Response Strategy

   • Version A: Clear, direct, professional tone
   • Version B: Diplomatic, relationship-preserving approach
   • Version C: Concise, action-oriented response

Progress:

• Analyze email history and extract key points
• Assess current situation and constraints
• Draft Version A (Direct/Professional)
• Draft Version B (Diplomatic/Collaborative)
• Draft Version C (Brief/Action-focused)
• Add tactical notes for each version

Example 1: Input: Client complaining about project delays, requesting immediate meeting Current context: Team is behind due to scope changes, client relationship is strained

Output: Version A: Acknowledges delay, explains scope changes, proposes structured meeting with agenda Version B: Empathizes with frustration, focuses on partnership, suggests collaborative solution Version C: Confirms meeting availability, attaches revised timeline, requests specific feedback points

Example 2: Input: Colleague disagreeing with your proposal in team email chain Current context: Important decision needed by Friday, stakeholders watching

Output: Version A: Addresses concerns point-by-point with data, maintains professional stance Version B: Acknowledges valid concerns, proposes compromise, invites offline discussion Version C: Suggests brief call to align, focuses on deadline and next steps

• Maintain consistent facts across all versions
• Adapt tone and emphasis rather than changing substance
• Include clear next steps in each version
• Consider recipient's communication style and preferences
• Add tactical notes explaining when to use each version

• Don't change key facts between versions
• Avoid being too vague in diplomatic versions
• Don't make brief versions seem dismissive
• Never include contradictory commitments across versions
• Don't over-complicate simple responses